The Vintage Registry – VR - is a cloud based registration of responsibly appraised or defined individual instruments that have been evaluated by certified, qualified professionals. The resulting information is logged online in a password accessed file where the current instrument owner can save that record, reprint it, update it as needed with that or other VR appraisers and transfer it along with an instrument to a new or prospective owner if it changes hands. Within their account, an individual can organize and maintain a folder of such files from various instruments they own or owned.

The Vintage Registry combines the function of a traditional professional appraisal or Manufacturer’s bill-of-sale spec sheet with the security of a digital file that can be added to, but not edited or erased. This means that any instrument can have a permanent record of its existence, condition and ownership from a specific point in time. This is important should it later be stolen or recovered, have its history questioned or be subject to travel restrictions due to its construction of materials restricted at some later date. Its origin can never be questioned as being later than that first file, nor can any information be backdated or modified once uploaded. At least, from that day forward, its provenance can remain a matter of record.

To anchor this security beyond Brand, Model and Serial Number information, materials and construction attributes can be checked off and standard front and back photos - as well as additional details or notes - can be uploaded with the registration certificate.

To further anchor the certificate to the unique instrument, a Vintage Registry RFID tag – Radio Frequency ID – can be invisibly inserted into the instrument in a standardized neutral location for future identification confirmation. (RFID tags are an industry standard identification means, a permanent sealed glass capsule the size of an uncooked grain of rice. These are used widely, for instance, in pets, as registered identifiers in case of loss or theft. They are passive, have no battery, and respond only to a powered reader at close proximity – 3-5 inches. When “read”, they display their unique 32 bit read-only ID number that can be used to open a history file or find any match in a database of registered instruments. RFID readers can not show the actual location of an RFID tag but just its general proximity. The 32 bit encryption means that any given tag has one of 17 billion random ID numbers - and some manufacturing info - assuring its uniqueness.)

The Vintage Registry is a paid service wherein an instrument owner can select a certified appraiser whose expertise covers that instrument, present the instrument for appraisal and receive a printed certificate and an email or text with a link to their online Vintage Registry folder/file. In an era where forgery is becoming more possible due to advances in manufacturing of after-market parts, permanently documenting and dating the prior existence and condition of valuable collectibles is more and more important both for an individual and for the market in general.

Scanning an RFID enabled instrument will not give immediate access of private files to the scanner but will allow the scanner to request a history from the current or previous owners. This communication will happen through the RFID Admin and no email addresses or other private info will ever be made available.

An interested VR Appraiser can apply for Vintage Registry Certification and be added to the VR Appraiser list. A Certified VR Appraiser or Shop can login to the VR Home Page to create an account and manage their listing, contact Information and Google map etc. They can set their Appraisal cost, create appraisals and, on completion of each appraisal, the VR will automatically upload that file and, using Stripe Payment Processing, deduct the VR administration fee from their account. They can view and manage their VR history, clients and instruments as well.

For more information or to become a Vintage Registry Appraiser, contact: info@gitsuite.org